Terms of Access

FOR THE

SOUTH AFRICAN WOOD PRESERVERS ASSOCIATION

This manual is prepared in accordance with Section 51 of the Promotion of Access to Information Act No 2 of 2000.

The South African Wood Preservers Association (SAWPA) is a non-profit Association formed by the wood preserving industry, primarily to promote timber treatment and the sale of treated timber products.

1. CONTACT DETAILS:

South African Wood Preservers Association
Private Bag X686
Isando
1600

6 Hulley Road
Isando
1601

tel: +27 11 974 1061
fax: +27 11 974 9779
web site address: www.sawpa.org.za
Electronic mail address of head of the body: sawpa@global.co.za
Head of Body: Executive Director
Information Officer: Personal Assistant
Number of staff employed: 1
Number of staff on contract: 1

2. SECTION 10 : GUIDE ON HOW TO USE THE ACT [Section 51 (1) (b)]

The guide will be available from the South Africa Human Rights Commission by not later than August 2003.

Please direct any queries to:

The South African Human Rights commission:
PAIA Unit
The Research and Documentation Department
Postal address: Private Bag 2700, Houghton, 2041
Telephone: +27 11 484 8300
Fax: +27 11 484 0582

Website: www.sahrc.org.za/paia.htm

E-mail: PAIA@sahrc.org.za

Human Rights Advice Line: 086 012 0120

3. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION [Section 51 (1) (d)]

Basic conditions of Employment No 75 of 1997
Compensation for Occupational Injuries and Health Diseases Act No 130 of 1993
Consumer Affairs (Unfair Business Practices) Act No 71 of 1988
Copyright Act No 98 of 1978
Credit Agreements Act No 75 of 1980
Currency and Exchanges Act No 9 of 1933
Debtors Collectors Act No 114 of 1998
Employment Equity Act No 55 of 1998
Finance Act No 35 of 2000
Harmful Business Practices Act No 23 of 1999
Income Tax Act No 95 of 1967
Insolvency Act No 24 of 1936
Insurance Act No 27 of 1943
Intellectual Property Law Amendments Act No 38 of 1997
Labour Relations Act 66 of 1995
Medical Schemes Act No 131 of 1988
Occupational Health and Safety Act No 85 of 1993
Regional Services Councils Act No 109 of 1985
Short Term Insurance Act No 53 of 1998
Skills Development Levies Act No 9 of 1999
Skills Development Act No 97 of 1998
Stamp Duties Act No 77 of 1968
Trade Marks Act No 194 of 1993
Unemployment Contributions Act No 4 of 2002
Unemployment Insurance Act No 63 of 2001
Usury Act No 73 of 1968
Value Added Tax Act No 89 of 1991

4. ACCESS TO THE RECORDS HELD BY SAWPA
[Section 51 (1) (c) and 51 (1) (e)]

(i) The latest notice regarding the categories of records of the body, which are available without a person having to request access in terms of this Act in terms of section 52 (2) [Section 51 (1) (c)]

SAWPA has advertising material of products and services in the form of posters, pamphlets, videos, web site information and booklets on wood preservation, which are available without having to go through the request procedures as contained in the Act. Other access to information are the financial statements and audited reports, data basis on membership and mailing lists. Depending on the quantities required, there may be a printing cost involved.

(ii) Records that may be requested [Section 51 (1) (e)]

These records have limited disclosure and availability will be determined upon request.

SAWPA Constitution
Minutes of Meetings
General and Internal Correspondence
Employment Contracts
Data bases
Information Technology
Financial Records
Membership Agreements
Statutory Records

(iii) The request procedures

FORM OF REQUEST

* The requester must use the prescribed form to make the request for access to a record. This must be made to the Executive Director of SAWPA. This request must be made to: Private Bag X686, Isando, 1600 or faxed to : +27 11 974 9779 or sent by electronic mail to sawpa@global.co.za
[s 53 (1)]

* The requester must provide sufficient detail on the request form to enable the Executive Director to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.
[s 53 (2) (a) and (b) and (c)]

* The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.
[s53(2)(d)]

* If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the Executive Director.
[s 53 (2)(f)]

FEES

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

* The Executive Director must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.
[s54(1)]

* The fee that the requester must pay to SAWPA is R50. The requester may lodge an application to the court against the tender or payment of the request fee.
[s54(3)(b)]

* After the Executive Director has made a decision on the request, the requester must be notified in the required form.

* If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.
[s54 (6)]

5. OTHER INFORMATION AS MAY BE PRESCRIBED [Section 51 (1) (f)]

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

6. AVAILABILITY OF THE MANUAL [Section 51 (3)]

This manual is available for inspection at the SAWPA Offices free of charge and copies are available with the SAHRC, and will be published in the Government Gazette and on our Website www.sawpa.org.za

TERMS OF ACCESS

Whilst reasonable care has been taken to ensure that the information presented on this site is accurate and up to date, the South African Wood Preservers Association ("SAWPA") does not make any warranty, express or otherwise, that the information so presented is free from any defects, errors or omissions.

The contents of this website are made available by SAWPA for general information. As every situation depends on its own facts and circumstances, specific advice should be sought before any information on this website is relied on.

SAWPA makes no representations or warranties with regard to any website (or information or products on such website) that is linked to this website or to which access can be gained via this website.

SAWPA, its directors and all other person/s acting for whom it may be vicariously liable, will not be liable for any loss or damage of any nature whatsoever arising out of or in connection with the use of or reliance upon material or information presented on this website or any other website the access of which was gained via this website.

| top of page | home |